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Step by step procedure on how to use hypertext documents, chapters and book to store text in SAP and then to retrieve it for use in an email. Why not store your email text in a chapter and if somoene wants to dynamicall y change the email output from your program then they can easily do so.
Email text Configuration TABLE OF CONTENTS Email text Configuration Step 1: Book definition - (Main chapter in a structure). Step 2: Chapter definition - (Chapter in a structure) Step 3: Hypertext structures. Step 4: ABAP Initialize document Read document Return subject (Chapter description) Example ABAP FORM SEND_EMAIL2 FORM RETURN_DOKU_TEXT TABLES L_TAB_TEXT FORM PROTOCOL_UPDATE_V2 USING VALUE(RCODE) TYPE I Send_email function module FUNCTION Z_SEND_EMAIL_ITAB Executing the send Step 1: Book definition - (Main chapter in a structure) Transaction: SO72 (Tools -> Hypertext -> Documents) BOOKZAGILENT The following chapters are templates to generate the required Email notifications. The variables must be specified as &FLDNAME& where FLDNAME is a global field name in that runtime environment. This is not a SAPscript, nor has the features of the SAPscript. It was meant to be language dependant and to replace the field place holders with their corresponding value. Step 2: Chapter definition - (Chapter in a structure) Transaction: SO72 (Tools -> Hypertext -> Documents) CHAPZ_AGILENT_NOTIF_1 * This message confirms that on &MSG-ERDAT& a referral to &MSG-REFTXT& a &MSG-SEQ_MATNR& was &MSG-ACTVTXT& for Patient ID &MSG-PID&. Installation is required on &MSG-VDATU&. Material will &MSG-STR_NOT& be shipped to patient. * 'end of message' CHAPZ_AGILENT_NOTIF_2 * This message confirms that on &MSG-LFDAT& a &MSG-SEQ_MATNR& was shipped for Patient ID &MSG-PID&. * Carrier: &MSG-ROUTE& * Tracking #: &MSG-BOLNR& * 'end of message' CHAPZ_AGILENT_NOTIF_3 * This message confirms that on &MSG-LFDAT& a &MSG-SEQ_MATNR& was shipped for Patient ID &MSG-PID&. * Carrier: &MSG-ROUTE& * Tracking #: &MSG-BOLNR& * 'end of message' CHAPZ_AGILENT_NOTIF_4 * This message confirms that on &MSG-ERDAT& the referral to &MSG-REFTXT& for Patient ID &MSG-PID& was completed. Please note UIDs below. You will receive written confirmation by fax from the service provider within 24 hours. Device UIDs are: * * 'end of message' CHAPZ_AGILENT_NOTIF_5 * This message confirms that on &MSG-ERDAT& a replacement &MSG-REFTXT& was delivered to Patient ID &MSG-PID&. Please note the UIDs below. You will receive no other notice of this event. Device UIDs are: * * 'end of message' CHAPZ_AGILENT_NOTIF_6 * This message confirms that on &MSG-ERDAT& the ship to address for the &MSG-REFTXT& has been modified for Patient ID &MSG-PID&. * 'end of message' CHAPZ_AGILENT_NOTIF_7 * This message confirms that on &MSG-ERDAT& a &MSG-SEQ_MATNR& was ordered for delivery to &MSG-NAME1& on or before &MSG-VDATU&. Order ID is &MSG-VBELN&. * 'end of message' Step 3: Hypertext structures Transaction: SO70 (Tools -> Hypertext -> Structures) ZAGILENT Agilent Message Types (ß Book definition - BOOKZAGILENT) 0 HIS System Order (ß Chapter definition - CHAPZ_AGILENT_NOTIF_1) 0 HIS Ship to Address Modified (ß Chapter definition - CHAPZ_AGILENT_NOTIF_2) 0 IHS Referral completion (ß Chapter definition - CHAPZ_AGILENT_NOTIF_3) 0 IHS Referral completion (ß Chapter definition - CHAPZ_AGILENT_NOTIF_4) 0 IHS Shipment Confirmation (ß Chapter definition - CHAPZ_AGILENT_NOTIF_5) 0 IHS Shipment Confirmation (ß Chapter definition - CHAPZ_AGILENT_NOTIF_6) 0 IHS referral confirmation (ß Chapter definition - CHAPZ_AGILENT_NOTIF_7) Step 4: ABAP Initialize document CALL FUNCTION 'DOCU_INIT' EXPORTING ID = ID (=> HY) LANGU = DOKLANGU (=> E) OBJECT = OBJECT (=>CHAPZ_AGILENT_NOTIF_3) TYP = TYP (=> E) IMPORTING FOUND = FOUND XDOKIL = XDOKIL. ID C 2 HY OBJECT C 60 CHAPZ_AGILENT_NOTIF_3 LANGU C 1 E TYP C 1 E VERSION N 4 0006 MASTERLANG C 1 X TXTLINES N 5 00005 DOKSTATE C 1 R SELFDEF C 1 Read document CALL FUNCTION 'DOCU_READ' EXPORTING ID = ID (=> HY) LANGU = DOKLANGU (=> E) OBJECT = OBJECT (=>CHAPZ_AGILENT_NOTIF_3) TYP = TYP (=> E) VERSION = XDOKIL-VERSION (=> XDOKIL-VERSION) IMPORTING HEAD = HEADER TABLES LINE = LLINES. (Email text) Return subject (Chapter description) CALL FUNCTION 'TOCX_OBJECT_TITLE' EXPORTING DOKCLASS = OBJECT+0(4) (=> CHAP) DOKLANGU = DOKLANGU (=> E) DOKNAME = OBJECT+4 (=>Z_AGILENT_NOTIF_3) IMPORTING DOKTITLE = P_SUBJECT. (Subject) Example ABAP FORM SEND_EMAIL2. *- local data declaration DATA: BEGIN OF L_TAB_DEVICELIST OCCURS 0, DEVICETYPE TYPE ZAGIL_AGILENTDEVICETYPE, END OF L_TAB_DEVICELIST, L_DATE(10), L_FLAGBPECG, L_BOX_WBSTK, L_AGTSTATUS TYPE ZAGIL_AGILENTDOCSTATUS, L_AGTSTATUSTXT TYPE ZAGIL_AGILENTDOCSTATUSTXT, L_MSGTYPE(1) TYPE N, L_EMAILTITLE LIKE SOOD1-OBJDES, L_RECEXTNAM LIKE SOOS1-RECEXTNAM, L_PID LIKE KNVK-PARAU, L_TAB_TEXT LIKE SOLI OCCURS 0 WITH HEADER LINE, L_TAB_SENDTOPARVW LIKE SENDTOPARVW OCCURS 0 WITH HEADER LINE, L_TAB_SENDTO LIKE G_TAB_SENDTO OCCURS 0 WITH HEADER LINE, L_LANGU LIKE G_TAB_SENDTO-LANGU, L_SAVE_SYTABIX LIKE SY-TABIX, L_POSNR LIKE LIPS-POSNR. *- init CLEAR MSG. "communication to hypertext object (Email text) *- read SO SELECT SINGLE * FROM VBAK INTO VBAK WHERE VBELN = VBDKA-VBELN. *- read VBUK SELECT SINGLE * FROM VBUK INTO VBUK WHERE VBELN = VBDKA-VBELN. * Referral type is VBAK-VKGRP * Prior Status is VBAK-KVGR3 *- determine Referral Status (current) PERFORM RETURN_AGTSTATUS USING VBUK-LFSTK "SO Hdr Dlv Status VBAK-LIFSK "SO Hdr Dlv Block VBAK-VSNMR_V "Installation date VBAK-VKGRP "RefType L_BOX_WBSTK "Box Order PGI status CHANGING L_AGTSTATUS "Agilent Doc Status L_AGTSTATUSTXT. "Agilent Doc Status Text IF L_AGTSTATUS = C_QMARK. RETCODE = 1. SYST-MSGID = '00'. SYST-MSGNO = '398'. SYST-MSGTY = 'E'. SYST-MSGV1 = 'Could not determine'. SYST-MSGV2 = 'Agilent Document Status for SO'. SYST-MSGV3 = VBDKA-VBELN. PERFORM PROTOCOL_UPDATE. EXIT. ENDIF. *- return type of referral w/ or w/o scale/hub PERFORM RETURN_FLAG_BPECG TABLES L_TAB_DEVICELIST CHANGING L_FLAGBPECG. *- return Email type KWILSON - PERFORM RETURN_EMAIL_TYPE PERFORM RETURN_EMAIL_TYPE TABLES L_TAB_SENDTOPARVW "required to send USING VBAK-VKGRP VBAK-KVGR3 L_AGTSTATUS L_FLAGBPECG NAST-KAPPL CHANGING L_MSGTYPE MSG-ACTVTXT. IF L_MSGTYPE = SPACE. RETCODE = 1. SYST-MSGID = '00'. SYST-MSGNO = '398'. SYST-MSGTY = 'E'. SYST-MSGV1 = 'Could not determine'. SYST-MSGV2 = 'Agilent Message Type for SO'. SYST-MSGV3 = VBDKA-VBELN. PERFORM PROTOCOL_UPDATE. EXIT. ENDIF. READ TABLE L_TAB_SENDTOPARVW INDEX 1. IF SY-SUBRC <> 0. RETCODE = 1. SYST-MSGID = '00'. SYST-MSGNO = '398'. SYST-MSGTY = 'E'. SYST-MSGV1 = 'Could not determine required'. SYST-MSGV2 = 'Agilent message Recipients for SO'. SYST-MSGV3 = VBDKA-VBELN. PERFORM PROTOCOL_UPDATE. EXIT. ENDIF. SORT L_TAB_SENDTOPARVW. *- read Contact Persons' SAP SO Hdr Partner Type, and Email address IF VBAK-VKGRP = C_REFTYPE_SERVER OR VBAK-VKGRP = C_REFTYPE_PMSTEST. PERFORM RETURN_PID TABLES L_TAB_SENDTO "Partner Type from SO USING VBDKA-VBELN SPACE CHANGING MSG-PID. ELSE. PERFORM RETURN_PID TABLES L_TAB_SENDTO "Partner Type from SO USING VBDKA-VBELN C_X CHANGING MSG-PID. ENDIF. CHECK RETCODE = 0. SORT L_TAB_SENDTO. * read UID IF L_MSGTYPE CO '45'. * get dlv no. for SO from VBFA IF G_DLVDOCNO IS INITIAL. SELECT SINGLE VBELN FROM VBFA INTO G_DLVDOCNO WHERE VBELV = VBDKA-VBELN AND POSNV = '000010' AND POSNN = '000001' AND VBTYP_N = C_VBTYP_J. ENDIF. LOOP AT REFITEM. L_POSNR = REFITEM-POSNR / 10. SELECT SINGLE CHARG FROM LIPS INTO REFITEM-UID WHERE VBELN = G_DLVDOCNO AND POSNR = L_POSNR. MODIFY REFITEM. ENDLOOP. * perform read_serialno tables refitem * using g_dlvdocno. ENDIF. *- keep only required recipients LOOP AT L_TAB_SENDTO. * check: to this SO Partner we must send message READ TABLE L_TAB_SENDTOPARVW WITH KEY L_TAB_SENDTO-PARVW BINARY SEARCH. IF SY-SUBRC <> 0. DELETE L_TAB_SENDTO. ENDIF. ENDLOOP. READ TABLE L_TAB_SENDTO INDEX 1. IF SY-SUBRC <> 0. RETCODE = 1. SYST-MSGID = '00'. SYST-MSGNO = '398'. SYST-MSGTY = 'E'. SYST-MSGV1 = 'Required EMail recipients missing for'. SYST-MSGV2 = 'Agilent Referral SO'. SYST-MSGV3 = VBDKA-VBELN. PERFORM PROTOCOL_UPDATE. EXIT. ENDIF. *- set1 communication structure for Agilent Message (langu indep.) MSG-ERDAT = VBAK-ERDAT. MSG-VDATU = VBAK-VDATU. MSG-VBELN = VBAK-VBELN. IF NOT ( G_DLVDOCNO IS INITIAL ). SELECT SINGLE BOLNR FROM LIKP INTO MSG-BOLNR WHERE VBELN = G_DLVDOCNO. ENDIF. MSG-ROUTE = SVBPLA-ROUTE. MSG-LFDAT = SVBPLA-LFDAT. | 
